Willowbrook HOA in Columbus, OH. 213 homes across three phases, managed by CPS since Jan 2026 (replaced Omni). Topher leads the board, coordinates with attorney Jeff Dittmer, and targets a 5 min/month steady-state cadence. Big 2026 win: delawarewillowbrook.com is BUILT + LIVE (cut over from Google Sites 6/11) — pending board approval before it's announced to the community. Aria builds + maintains the site (operating manual: website-operations.md).
Active Items
Synced from the Kanban boardWaiting on You
(7)Website community announcement — board approval gate
⚡ HIGHSite is live and ready to share as-is; waiting on board sign-off before Chris announces it to the community.
board@delawarewillowbrook.com reply-all email
Gated on Topher creating the 'Willowbrook Board' Google Group (5 trustees). Then: CF Email Routing board@ → group, swap contact-page mailto off Chris@Madebyaspire.com.
CPS DRB administration scope
Email sent 4/21 to Derek (cc Arnold + board) asking CPS to operate the full three-bucket design-review process. Awaiting reply.
Collection Policy Resolution signatures
All 5 trustees must sign. Voted Apr 13; enforceable 2027 after notice in the 2026 annual mailing. Topher coordinates.
Little Free Library — amended language awaiting approvals
Amended Section 3 (rear-yard barred, direct street access) sent to board 4/23. Canonical text: docs/little-free-library-policy.md.
Sherry Preisz 418 Pagoda complaint — CPS response owed
CPS asked (Apr 14) whether the board wants violation letters. Aging unanswered — batch with the next CPS touchpoint.
Share OneDrive board folder + insurance alternatives research
Topher: share Omni-docs OneDrive folder with trustees. Lauren G.: research alternative carriers before next renewal.
In Progress
(1)Willowbrook Design Standards (WDS-01–19) — board adoption
⚡ HIGHFramework rewrite live at madebyotten.com/willowbrook-drb/041826/schedules/ and embedded in the site's Design Review page + Ask AI. Formal board adoption pending.
Done
(1)delawarewillowbrook.com built + cut over
⚡ HIGHGoogle Sites → Astro/CF Pages on the real domain. pa11y AA 0 errors, Lighthouse ~100 on public pages.
Key People
Lauren Grzeskowiak
Board — invoice approvals, insurance liaison
laurgrz@outlook.com
Lauren Skillen
Board — meeting minutes
lbskillen@gmail.com
Shane Hughes
Board — landscaping lead, violations
sirshane12@yahoo.com
Tabitha Gusler
Board (Keller Williams realtor)
Gusler.Tabitha@gmail.com (switched from kw.com 6/8)
Derek Shank
CPS Community Association Manager
dshank@cpscolumbus.com
Jeff Dittmer
Attorney — DWS Law (no charge for general questions)
jeff@dwslaw.com · 614-638-7178
Ben
2026 landscaping vendor (ratified Apr 13)
Platforms & Tools
Recent Events & Decisions
Ask AI model swap — llama-3.3-70b-instruct → llama-3.2-3b-instruct (AM fix)
llama-3.3-70b-fp8-fast deprecated 7/12; swapped to llama-3.3-70b-instruct in close shift — verified 200@2.7s. Model also failed 7/13 morning (500, fast). Root: llama-3.3 family reliability issues on CF Workers AI. Swapped to llama-3.2-3b-instruct; health check 200@980ms. ✅
Ask AI outage caught in UAT — deprecated Workers AI model swapped
llama-3.1-8b retired 5/30 (12 days before cutover); swapped to llama-3.3-70b-fp8-fast. Deprecation-check doctrine recorded in website-operations.md.
delawarewillowbrook.com LIVE — cut over from Google Sites
Full Astro rebuild: WDS design standards + Ask AI helper, FAQ w/ dues walkthrough, documents (bylaws + 11 declarations), board portal behind CF Access. Pending board approval before community announcement.
Board meeting (~27 min)
Collection & Enforcement Policy VOTED (enforceable 2027, notice in annual mailing). Landscaping vendor Ben ratified. Little Free Library parameters agreed.
Form 1120-H filed
By Devin & Associates. Tax year in order.
CPS took over management
Replaced Omni (terminated Oct 2025 for aggressive collections).
Memory Files (source of truth)
The markdown files Aria reads for deeper contextmemory/drawers/hoa/overview.md 213-home HOA in Columbus OH. Topher is Board President. Managed by CPS since Jan 2026.
memory/drawers/hoa/website-operations.md How to maintain delawarewillowbrook.com. Deploy, architecture, creds, board portal, Ask AI, pending items. Aria's canonical maintenance reference.
memory/drawers/hoa/docs/design-standards.md WDS-01–19 design standards source
memory/drawers/hoa/docs/little-free-library-policy.md Canonical Little Free Library policy language (amended 4/23)
memory/drawers/hoa/docs/website-brand-direction.md Warm Modern Suburban brand — tokens, voice, contrast traps
memory/drawers/hoa/docs/collections-snapshot-2025-10-02.md Collections state at the Omni→CPS transition